City Recorder Job at City of Lake Oswego, OR, Lake Oswego, OR

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  • City of Lake Oswego, OR
  • Lake Oswego, OR

Job Description

City Recorder Location Lake Oswego, OR : Salary $95,475.60 - $116,047.68 Annually Location Oregon, OR Job Type Full Time Job Number 2025-06-5043 Department City Manager's Office Opening Date 05/28/2025 Closing Date 6/15/2025 5:00 PM Pacific FLSA Exempt Bargaining Unit MGMT CONF

DESCRIPTION

BENEFITS

The Position

The City of Lake Oswego is seeking qualified candidates for the position of City Recorder in the City Manager's Office. The position provides an excellent opportunity for a motivated and organized individual with a passion to be a City Recorder in a fast-paced, innovative community. Works closely with the City Council, City Manager and Department Directors to ensure efficient and effective City Council meetings.

Under the general supervision of the Assistant City Manager, the City Recorder is responsible for coordinating City Council meetings and agendas, and ensuring compliance with laws governing public meetings, records and elections. May provide executive level administrative assistance to the City Manager and other key personnel in the City Manager's Office.

Key Responsibilities

  • Serves as Clerk of the Council, attends Council and Redevelopment Agency meetings; records proceedings; assembles public records; drafts or edits minutes that are submitted for Council approval; assures distribution of signed ordinances, resolutions, minutes and other documents approved by Council.
  • Prepares City Council and Redevelopment Agency agenda packets in coordination with department heads, City Manager and Mayor, advises departments regarding preparation of Council packet documentation; reviews completed agenda reports and oversees distribution to Council.
  • Serves as Election Officer for the City; handles all aspects of City elections including certifying signatures on petitions, preparing and distributing official notifications, providing information to candidates and campaign committees and ensuring compliance with all county and state rules, regulations and requirements.
  • Oversees records management, and acts as custodian of Ordinances, Resolutions, Findings, and other documents approved by Council, and advises departments on retention requirements.
  • Provides City staff and the public with general information about the City Charter, Ordinances, Resolutions and City Council activities, responds to public inquiries and complaints. Facilitates public records requests and provides public records to citizens, civic organizations, news media, and other public agencies in compliance with Oregon Public Records Law.
  • Performs other duties of a similar nature or level.

Education and Experience Requirements

A typical way of obtaining the knowledge, skills and abilities outlined above is graduation with a Bachelor's degree in a field such as Communications, Public Administration or Business Administration and four years related experience; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above. Master Municipal Clerk (MMC) certification is desired. Experience using technology such as Zoom, Webex and/or YouTube to facilitate online meetings, and/or experience with Laserfiche for document retention, is highly desired.

Will be required to work evenings and occasionally on weekends. Duties will occasionally involve dealing with distraught or difficult individuals and attending meetings or activities outside normal working hours.

For a complete list of the essential duties, knowledge, skills and abilities required, and physical and mental demands please review the complete at (Download PDF reader)

Supplemental Information

Application Process: You may visit our web site at to access the online application process. Resumes will not be accepted in lieu of a completed job application. Applications must be submitted by: 5:00 p.m., Sunday, June 15, 2025

The City of Lake Oswego is committed to fostering a workplace where new ideas and diverse perspectives are valued. This involves hiring a workforce that reflects a variety of skills, expertise, and life experience, including those who may come from a non-traditional background. We will consider any equivalent combination of knowledge, skills, education, and experience that meet the minimum qualifications. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role.

The City is an Equal Opportunity Employer. All qualified persons will be considered for employment without regard to race, color, religion, sex, national origin, age, marital status, familial status, gender identity and expression, sexual orientation, disability, any other consideration made unlawful under any federal, state, or local law.

As part of our commitment, The City of Lake Oswego will ensure that persons with disabilities are offered reasonable accommodations. Please email your accommodation request to hr@lakeoswego.city before the application deadline.

Employer City of Lake Oswego Address

PO Box 369 Lake Oswego, Oregon, 97034

Phone 503.534.4244 503.635.0220 Website

The Position

The City of Lake Oswego is seeking qualified candidates for the position of City Recorder in the City Manager's Office. The position provides an excellent opportunity for a motivated and organized individual with a passion to be a City Recorder in a fast-paced, innovative community. Works closely with the City Council, City Manager and Department Directors to ensure efficient and effective City Council meetings.

Under the general supervision of the Assistant City Manager, the City Recorder is responsible for coordinating City Council meetings and agendas, and ensuring compliance with laws governing public meetings, records and elections. May provide executive level administrative assistance to the City Manager and other key personnel in the City Manager's Office.

Key Responsibilities

  • Serves as Clerk of the Council, attends Council and Redevelopment Agency meetings; records proceedings; assembles public records; drafts or edits minutes that are submitted for Council approval; assures distribution of signed ordinances, resolutions, minutes and other documents approved by Council.
  • Prepares City Council and Redevelopment Agency agenda packets in coordination with department heads, City Manager and Mayor, advises departments regarding preparation of Council packet documentation; reviews completed agenda reports and oversees distribution to Council.
  • Serves as Election Officer for the City; handles all aspects of City elections including certifying signatures on petitions, preparing and distributing official notifications, providing information to candidates and campaign committees and ensuring compliance with all county and state rules, regulations and requirements.
  • Oversees records management, and acts as custodian of Ordinances, Resolutions, Findings, and other documents approved by Council, and advises departments on retention requirements.
  • Provides City staff and the public with general information about the City Charter, Ordinances, Resolutions and City Council activities, responds to public inquiries and complaints. Facilitates public records requests and provides public records to citizens, civic organizations, news media, and other public agencies in compliance with Oregon Public Records Law.
  • Performs other duties of a similar nature or level.

Education and Experience Requirements

A typical way of obtaining the knowledge, skills and abilities outlined above is graduation with a Bachelor's degree in a field such as Communications, Public Administration or Business Administration and four years related experience; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above. Master Municipal Clerk (MMC) certification is desired. Experience using technology such as Zoom, Webex and/or YouTube to facilitate online meetings, and/or experience with Laserfiche for document retention, is highly desired.

Will be required to work evenings and occasionally on weekends. Duties will occasionally involve dealing with distraught or difficult individuals and attending meetings or activities outside normal working hours.

For a complete list of the essential duties, knowledge, skills and abilities required, and physical and mental demands please review the complete at (Download PDF reader)

Supplemental Information

Application Process: You may visit our web site at to access the online application process. Resumes will not be accepted in lieu of a completed job application. Applications must be submitted by: 5:00 p.m., Sunday, June 15, 2025

The City of Lake Oswego is committed to fostering a workplace where new ideas and diverse perspectives are valued. This involves hiring a workforce that reflects a variety of skills, expertise, and life experience, including those who may come from a non-traditional background. We will consider any equivalent combination of knowledge, skills, education, and experience that meet the minimum qualifications. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role.

The City is an Equal Opportunity Employer. All qualified persons will be considered for employment without regard to race, color, religion, sex, national origin, age, marital status, familial status, gender identity and expression, sexual orientation, disability, any other consideration made unlawful under any federal, state, or local law.

As part of our commitment, The City of Lake Oswego will ensure that persons with disabilities are offered reasonable accommodations. Please email your accommodation request to hr@lakeoswego.city before the application deadline.

Summary of Employee Benefits Lake Oswego Managers, Supervisors, and Confidential Employees The following material is a brief summary of each benefit and does not replace or supersede any provisions of the insurance contracts. Medical Insurance You may choose between a traditional indemnity plan or a health maintenance organization (HMO) plan. Coverage includes you and your dependents. Each plan includes a vision and prescription drug benefit. Under the indemnity plan, Aetna Medical, most medical services are paid in full when rendered by a participating provider. The HMO plan, Kaiser Permanente, guarantees delivery of necessary health services, which is provided exclusively by their own providers. Dental Insurance The City provides a choice of comprehensive coverage through Moda Health (Delta Dental) and Kaiser Permanente. With your choice, you will have access to a plan that includes preventive, routine and major dental care, as well as orthodontic benefits (for child dependents only). Life Insurance The City pays for your basic life insurance in the amount of your annual salary to a maximum of $50,000, and accidental death and dismemberment in the amount of $50,000. You can choose to purchase supplemental life insurance for you and/or your spouse in increments of $10,000. You may also purchase life insurance in the amount of $2,000 for each eligible dependent at minimal cost. (Standard Life Insurance Company). Long Term Disability Insurance The City provides you with a long-term disability (LTD) insurance plan which guarantees that you will receive 60% of your salary, up to a maximum benefit of $6,000, following a 90-day waiting period. (Standard Life Insurance Company). Survivors' Income Insurance The City provides you with an insurance policy which gives your eligible survivors a monthly income after your death equal to a percentage of your insured earnings. (Standard Life Insurance). Workers' Compensation Insurance You are provided workers' compensation insurance in accordance with Oregon Revised Statutes. Public Employees Retirement Systems (PERS) The City of Lake Oswego is a member of the Oregon Public Employees Retirement System (PERS). Benefits paid by PERS are funded from two sources:
  • member contributions paid on your behalf by the City; and
  • employer contributions.
You become vested with PERS when contributions have been made in each of five calendar years. Voluntary Employee Benefits Account (VEBA) The City has established a Voluntary Employee Benefits Account (VEBA) to be used for medical expenses pre and post retirement. The City will make a monthly contribution into your account as authorized by IRS Code 501(c)(9). Additional information available in Human Resources. Employee Assistance Program You and your family can receive up to six (6) free confidential counseling sessions per incident per year, as well as other benefits, such as free legal consultation and first time home owner assistance. EAP coverage is provided by uprisehealth. Optional Benefits Deferred Compensation - The City offers a deferred compensation plan through MissionSquare Retirement. Your participation in this plan is voluntary, and you will need to make the contributions to the plan(s). Flexible Spending Account - The City offers a Flexible Spending Account Program after your have been employed with the City for six months. FSA's allow eligible employees to pay for non-covered health related expenses and child care expenses with tax-free income. In addition, you may use the FSA Premium Only Account to help cover the cost of your portion of the City's medical and dental insurance premiums. You do not need to wait six months to participate in the premium only portion. Holidays The City of Lake Oswego recognizes the following paid holidays during the calendar year. 1. Four hours New Years Eve* 2 New Year's Day 3. Martin Luther King's Birthday 4. President's Day 5. Independence Day 6. Labor Day 7. Memorial Day 8. Veteran's Day 9. Thanksgiving Day 10. The Friday Following Thanksgiving Day 11. Four Hours Christmas Eve* 12. Christmas Day 13. Personal Holiday 14. Juneteenth
  • When Christmas Eve or New Year's Eve falls on Monday through Friday. Employees who are scheduled to work during the ½ day holiday shall be credited with four (4) hours of Holiday Pay.
Vacation Paid vacation time accrues on a yearly basis as follows: 0-3 years: 12 days (8 hr per month) 4-9 years 16.5 days (11 hrs per month) 10-15 years 21.5 days (14.33 hrs per month) 16-19 years 23.5 days (15.66 hrs per month) 20+ 25 days (16.67 hrs per month) Vacation may be accrued to a maximum of two years with the approval of your supervisor. Managers and supervisors who do not receive overtime are eligible for four additional vacation days. Sick Leave Sick leave accrues on a monthly basis at a rate of eight hours per each month worked. Sick leave may be used when you are unable to work due to illness or injury, or to attend a member of the immediate family when they are sick or injured. (Immediate family is defined as spouse, children, mother, father, sister, brother, or other relative residing in your household. Sick leave may be accumulated to 150 days.

Job Tags

Holiday work, Full time, Christmas work, New year, Local area, Immediate start, Flexible hours, Weekend work, Sunday, Afternoon shift, Monday to Friday,

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