Job Description

Green Bay, WI

Purchasing Specialist

Posted on April 30, 2025

Job ID: 1746020077

Department: Purchasing
Reports to: Cost Analysis Manager
Hours: Full-time (8:00 a.m. to 5:00 p.m.)
Location: Green Bay, WI

Company Description: H.J. Martin and Son is a diversified construction company specializing in commercial and residential flooring, glass and glazing, walls and ceilings, commercial doors and hardware, and millwork and fixture installation.

Purchasing Specialist Position Description: This position is responsible for sourcing, negotiating, and procuring materials and services, while ensuring cost efficiency.

Purchasing Specialist Principal Responsibilities:

• Purchase stock and special order/job-specific materials with suppliers
• Establish and maintain working relationships with customer service representatives and sales representatives of suppliers
• Negotiate purchases with vendors as to price, specifications, terms and delivery and stocking agreements
• Identify potential new suppliers and investigate the same products from different suppliers (best price)
• Research and address invoice discrepancies and forward to accounts payable for payment
• Setup new and update vendor information
• Coordinate with staff for materials shipped directly to job sites for acceptance of delivery and receiving of goods
• Implement purchasing and contract management instructions, policies, and procedures
• Order follow up – no confirmation or ETA of orders
• Monthly, quarterly, and annual rebate data submission
• Communicate directly with the team regarding procedure changes, special pricing, special discounts
• Maintain purchasing contacts, fax contacts, customer service reps and vendor website login information
• Update any training documents with changes in procedures
• Work with internal team and vendors to collect credits on material returns

Other Duties As Assigned:Performs other related duties as assigned including supporting team members in the completion of their work for the purpose of ensuring the efficient and effective functioning of the business.

Experience/Education Required:

• Minimum of three years of experience in purchasing and procurement, preferred
• Proficiency in using, RFMS Software (preferred), MS Office: Word, Excel, and Outlook
• Must be able to work in a schedule-driven environment
• Detail-oriented and possess the ability to multi-task, while meeting tight deadlines under pressure
• Strong organization, written and verbal communication, analytical and negotiation skills

Conditions of Employment: Must be able to pass pre-employment background and drug test. The employee is expected to all adhere to all company policies.

AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER

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