Job Description
Special Event Manager and SAMS Liaison, Full Time
Special Event Manager and SAMS Liaison, Full Time
1 week ago Be among the first 25 applicants
Accepting and reviewing applications on a rolling basis ROLE SUMMARY :SAM's Special Event Manager and SAMS Liaison coordinates events and projects, and serves as the liaison to the Seattle Art Museum Supporters (SAMS).
FLSA STATUS : Exempt
REPORTS TO : Director of Special Events
COMPENSATION : $65,000 - $82,000
WORK SCHEDULE : This role is typically scheduled to work business hours Monday - Friday. However, the needs of this role requires a willingness to work a flexible schedule in support of the department or organization as directed by your supervisor.
BENEFITS : FullTime SAMStaffare eligible to enroll in medical(through Kaiser), dental(through Delta Dental of WA), vision(through Vision Service Pan), and basic life insurance/LTD/AD&D(throughLifeMap), as well as a Flexible Spending Account(through Navia Benefit Solutions).FT Staff also have the option to elect Short Term Disability or Supplemental Dental Insurance (through Aflac).FTStaffcan participate in SAMs 403b retirementplan, andbegin receiving a guaranteed 3% employer contribution following 1 year&1,000 hoursworked.FTStaff have access to paid time off for vacation, sick leave, bereavement leave, and jury duty per accrual and pro-rated schedules. SAM observes 12 holidays eachyear, andoffersFTStaff 1 paid floating holidayof their choice.FTStaff can opt into a50%subsidizedunlimitedOrca card.FTStaff also receive a Patron level membership to SAM, and a Tier III membership to the American Alliance of Museums, as well asaccesstoan onsitefitness facility,SAMs museumlibrary,a no-cost Employee Assistance Program resource, a 20% discount at theSAM Museum Shop anda 15% discount at SAMsMARKET cafe,and 8 Home Free Guarantee cab rides homeperyear.
KEY RESPONSIBILITIES: Events - 55%- Partner to establish short- and long-term goals and strategies to produce events and projects
- Schedule, coordinate, and support benefit and stewardship events as directed
- Assist in developing timelines, agendas, budgets, and event logistics for all assigned events
- Manage all event-related database duties for special events
- Work with Board and volunteer committees and museum staff, to conceptualize, develop, and manage events
- Coordinate and monitor event attendance, including reservations, acknowledgement letters, and seating
- Support SAMs travel program as directed
- Attend and support all assigned events
- Research and coordinate vendors, professional services, and logistics for events as assigned
- Support board meetings and annual board retreat dinner logistics
- Create agendas and materials for event committee meetings
- Assist with management of department events calendar
- Advance and on-site coordination of SAM event volunteers
- Manage event marketing initiatives and guest communications
- Manage event expense budget and tracking
SAMS - 40%- Manage the SAMS volunteer committee and act as their primary liaison with the museum
- Represent the museum and attend off-site SAMS Executive Committee and General Membership monthly meetings
- In coordination with the SAMS Committee, coordinate the SAMS annual fundraising and programming events, including the Fall Fundraiser, Annual Luncheon, Holiday Luncheon, and Spring Fundraiser
- Keep the SAMS Committee updated on SAM programs, exhibitions, and events
- Facilitate SAMS cross-functional needs
- Steward individual SAMS members to deepen engagement
Other - 5%- Contribute to an institutional focus of delivering exceptional, welcoming, and inclusive customer servicecreating positive, meaningful experiences for all visitors, every time
- Participate in institutional learning opportunities to grow our collective understanding and integration of antiracism, cultural competency, and equity values into SAMs work
WE'RE LOOKING FOR: Required Qualifications - Bachelors degree in liberal arts, marketing, arts, business administration, or equivalent combination of education and experience
- 4 years experience as in event planning and execution in a non-profit fundraising environment
- Experience providing work direction to volunteers and staff
- Knowledge of events best practices, and the ability to deliver superior events
- Proven success in building strong and lasting relationships
- Knowledge of project budgeting development and monitoring
- Demonstrated ability to establish and maintain effective relationships with Board members, donors, executives, management, employees, and supporters
- Proactive, strategic, and professionalverbal and written communication, with an ability to tailor communications according to audience
- Ability to motivate teams and simultaneously manage several projects
- Successfully assess priorities and work well with deadlines, exceptional time management, problem solving, and analytical skills
- Exercise discretion in maintaining confidentiality of sensitive information
- Proficiency in Microsoft Office Suite, Zoom, Asana, Slack and internet-based research
- Ability to learn the museums event software and CRM software tools
- Ability to pass and maintain security background check clearance
Preferred Qualifications - Knowledge of the local events community
- Proficiency with Tessitura
- Proficiency with Momentus software
WORKING CONDITIONS :
Exposure : Work areas are primarily inside, in a climate-controlled environment with moderate background noise.
PHYSICAL ACTIVITIES REQUIRED FOR ESSENTIAL FUNCTIONS :
Stationary Work : Approximately 80% of time is spent stationary while working at a desk. Balance of time (approximately 20%) is spent moving around the work area. Occasional extended periods of standing may be required.
Communication : Clear and effective verbal and written communication in English with trustees, the public, and co-workers is necessary.
Vision : Ability to effectively use a computer screen and interpret printed materials, memos and other appropriate paperwork.
Office Work : Ability to effectively and regularly operate a computer, keyboard, telephone, and other office productivity machinery, such as copy machines and printers, and ability to inspect, prepare and use paperwork, files, equipment, and supplies is necessary.
Seniority level
Seniority level
Mid-Senior level
Employment type
Employment type
Full-time
Job function
Job function
Management and Manufacturing Industries
Financial Services, Software Development, and Technology, Information and Internet
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Job Tags
Holiday work, Full time, Temporary work, Local area, Flexible hours, Monday to Friday,